Role title
Office Assistant
Role purpose
The principal purpose of this role is to assist and support the Office Manager in providing a timely and efficient service encompassing the following functions:
· Messenger services
· Reception
· Building management
Reporting structure
Direct report of the Office Manager
Principal duties
Messenger duties
· Arranging hand deliveries of documents/letters including post/register outgoing mails
· Collect mails from mail box
· Received and courier documents
Reception duties
· Professional incoming call handling/ gatekeeping
· Greeting clients and visitors (including making/serving drinks)
· Booking of meeting rooms and arranging meetings
Stationery / store duties
· Respond promptly to requests for stationery and other items held in store
· Maintain stock levels in pantry
· Monitor and replenish levels of frequently requested stationery items
· Waste management – ensure recycling and waste is appropriately sorted and stored ready for collection
General duties
· Assist the Office Manager with minor premises maintenance works
· Liaise with contractors and vendors including carpet shampooing, plants & pesticide services
· Assist with setting refreshments in meeting rooms / boardrooms and clearing down afterwards
· Ensure all common areas are neat and organised at all times
· Basic administration
· Assist Office Manager with expenses claim
· Other relevant ad hoc duties as required
Experience
· IT literate with knowledge of Microsoft Outlook, Word and Excel
· Good verbal communication skills and professional personal presentation are required
Require Mandarin speaking candidate
Personal characteristics
· The ability to work autonomously
· Attention to detail
· Flexible “can do” approach with a willingness to take on all tasks and work co-operatively as part of a team
Benefits
· 20 days holiday
· Hours of work – 40 hours per week 08.30-17.30 with 60 minutes for lunch
· Private medical cover with the option to add partner and/or dependents at own cost
· Life Assurance at 4x salary
· Permanent health insurance at 75% basic salary
· Central Provident Fund
