Our client, an established global accounting firm is looking for an Executive Assistant who strives in a fast-paced and collaborative environment with an exceptional team spirit.
- 5-day work, CBD location, walking distance from MRT
- Established MNC environment with good structure in place
- 3-month contract convertible to permanent
The Executive Assistant is expected to provide high-level of administrative support to the assigned partners, allowing them to focus on their main responsibility of driving the business.
Responsibilities
Provide secretarial support 2-3 Partners such as
- Daily calendars management for meetings and appointments
- Screening calls and setting up the meeting rooms
- Preparing memos, correspondences, reports and other administrative duties
Provide administrative support for different practice teams under the partners:
- Assist in backend client's portfolio management and administer engagement processes
- Prepare service proposal and billing/invoices
- Perform data entry and filing management
- Manage email, regular mail, dispatch/courier, correspondence, reports and forms etc.
General office admin and receptionist duties
- Cover reception duties as and when required
- Oversee office equipment and supplies, initiate maintenance/repairs, purchase requisitions etc.
- Assist in assigned ad hoc admin duties
Requirements
- Minimum 2 years of similar executive assistance / secretarial experience in MNC settings.
- IT Savvy, proficient in MS Office - Words, Excel and PowerPoint.
- Excellent interpersonal and communication skills in both written and spoken business-level English and Chinese, enabling effective communication with Mandarin speaking external guests and internal stakeholders.
- Proactive, meticulous, and organized with the ability to handle confidential information with discretion.
- Strong multitasking ability to execute assigned tasks in a fast-paced, dynamic environment.
NOTE: The selection process involves careful consideration, only shortlisted candidates will be contacted. We extend our gratitude to all applicants for their interest and effort in applying.
Principal Consultant: Amber Chen | Registration Number: R22108633 | EA License Number: R1110404
