Objective of the Job:
- Provide quality support to the team for cost controlling, planning, and actuals reporting.
- Support management and invoicing, ensuring compliance with guidelines and policies.
- Execute month-end and year-end closing reporting for IT controlling.
- Work closely with the team to ensure projects align with the budget.
- Drive IT controlling processes and standard guidelines to the team.
Scope:
Planning and Cost Controlling (Project Run and Change):
- Perform execution on planning cycles.
- Collaborate with project managers and IT teams to create accurate budget forecasts and track spending throughout the project lifecycle.
- Update planning numbers in the controlling tool and SAP after the IT submission budget is approved.
- Coordinate with IT teams and consolidate IT internal cross-charge for validation and issuance after completing the planning cycle.
- Monitor budgets for IT projects and running applications, ensuring alignment with planning figures and based on KPIs.
- Identify and communicate budget variations, risks, and opportunities for cost optimization to stakeholders and management.
Actual Reporting and Closing Activities (Regional IT Hub):
- Execute month-end and year-end closing activities for IT controlling.
- Update monthly actuals in the self-service portal for management reporting.
- Perform consistency checks on actual vs. plan, monthly GR report, and monthly year-to-date PO commitment report, and inform if there are cost overruns.
- Monitor project costs against budget allocations, identifying areas of cost overruns or inefficiencies, and recommending corrective actions as needed.
- Ensure compliance with internal policies and procedures in all financial reporting activities.
Service Agreement / Invoicing (Regional IT Hub Project Cost):
- Create service agreements (SA) and change requests (CR) after completing planning cycles.
- Perform consistency checks on SA and CR status and budget check status.
- Ensure billing schedule, SA/CR status, customer PO, invoice/credit notes are up to date.
- Follow up with markets on unsigned SA/CR and missing customer POs, and inform IT responsible parties to follow up on disputes or clarifications.
- Regularly check service agreements and invoices to identify discrepancies, billing errors, and potential areas of non-compliance, implementing corrective actions and process improvements as necessary.
- Prepare billing schedules to issue invoices to the markets and perform consistency checks before sending invoices to Accounting.
Others and Ad-hoc Assignments:
- Liaise and coordinate with the Shared Services team.
- Record and log non-compliance IT purchases for reporting.
- Provide quality support for identified projects, coordinate presentation preparation, and support IT controlling.
- Perform any other reasonable assigned tasks.
Qualifications:
- Higher Diploma or Degree in Finance/Accounting or equivalent.
- At least 2 years of work experience in a Finance/Accounting department or any financial services sector.
- Analytical and independent.
- Strong interpersonal and intercultural skills.
- Advanced computer skills, especially in MS Office and SAP, would be advantageous.
- Good working knowledge of Accounting, IFRS, and tax regulations.
To apply please click the Apply button or send us your updated profile to [email protected]
EA Licence No.:18S9405 / EA Reg. No.:R1330864
Percept Solutions is undergoing a growth phase and are on the lookout for talent. Applicants are encouraged to follow Percept Solutions on LinkedIn @ https://www.linkedin.com/company/percept-solutions/ to stay up to date on our upcoming roles and events.
