Job Description:
· Assist in the end-to-end process of non-executive employee recruitments (Include but not limited to job advertising, arrange interview, prepare onboarding documents, induction training, etc.)
· Liaise with employment agencies for hiring process and arrange interview for candidate
· Responsible for non-executive employee work pass administration (application, renewal & cancellation)
· Prepare all Human Resource related letters/documents
· Prepare and disseminate Company Memo
· Sourcing and arrange relevant training for employee & maintain employee training records
· Manage attendance & OT of all the employee and prepare the monthly attendance report
· Process the monthly payroll for non-executive employee
· Handle and renew employee insurance
· Handle employee resignation for non-executive level
· Review and update organisation chart
· Handle employee conflict or grievance
· Responsible for non-executive level performance appraisal (confirmation, annual appraisal, increment, promotion, etc)
· Assist in completing any survey or report which required by MOM
· Prepare Group Headcounts Report every month-end.
· Manage the employee personal file
· Generate essential /required reports for management review.
· Responsible to arrange the inspection for Pressure Vessel (PV) which required by MOM
· Manage all the company’s key include locker key, main entrance key, office key, pedestal key, etc.
· Prepare Payment Voucher for those related invoice
· Assist in managing IT assets / items such as laptop, mouse, monitors, etc.
· Assist IT with laptop setup and clearance
· Arrange the working schedule and task for part-time cleaner
· Calculate the monthly wages for part-time cleaner
· Manage the first-aid items for office and production
· Manage the Door Access System such as adding user, deleting user, public holiday setting, time setting, etc.
· Ensure a proper record of fire drill for ISO purpose
· Answering all the incoming calls and transfer to appropriate department or person
· Help to arrange air ticket, accommodation and travel insurance for business trip
· Undertake any other administrative tasks such as procurement of stationery, procurement of drinking water, scheduling air-con servicing & fire extinguisher servicing, procurement of pantry items, renewing Electrical Installation Licence, renewing relevant service contract, etc.
