Position Overview:As an HR Admin Executive, you will play a crucial role in supporting the human resources and administrative functions of our organization. You will be responsible for handling a variety of HR tasks and providing administrative support to ensure smooth operations within the HR department.
Key Responsibilities:
- Recruitment and Onboarding:Assist in recruitment processes such as job postings, screening resumes, scheduling interviews, and conducting background checks.
Coordinate new employee onboarding activities including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed.
- HR Administration:Maintain employee records, both physical and electronic, ensuring accuracy and confidentiality.
Process HR-related documentation and ensure compliance with relevant policies and regulations.
Handle employee inquiries regarding HR policies, benefits, and other related matters.
- Payroll and Benefits Administration:Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
Administer employee benefits programs and ensure timely processing of benefit enrollments, changes, and terminations.
- Training and Development:Coordinate training programs and workshops by arranging venues, inviting participants, and preparing training materials.
Track training attendance and maintain training records.
- Employee Relations:Support employee relations activities, including organizing employee engagement initiatives and events.
Assist in resolving employee grievances and concerns in a timely and confidential manner.
- General Administrative Support:Manage office supplies inventory and place orders when necessary.
Assist in scheduling meetings, preparing agendas, and taking minutes.
Handle other administrative tasks as assigned by HR management.
Requirements:
- Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
- Proven experience as an HR assistant, HR administrator, or similar role.
- Knowledge of HR functions and best practices.
- Familiarity with HR software (e.g., HRIS) and MS Office (especially Excel).
- Strong organizational and time management skills with attention to detail.
- Excellent communication and interpersonal skills.
