The Administration Executive is responsible for coordinating and managing daily department operations, ensuring efficiency and effectiveness within the department or organization.
The role involves handling administrative tasks, supporting staff, and implementing processes to meet organizational goals.
Key Responsibilities:
1. Administrative Support
- Manage schedules and appointments for management and staff.
- Handle correspondence, including emails, calls, and letters.
- Prepare and maintain documents, reports, and presentations.
2. Coordination of Operations
- Oversee the day-to-day operations to ensure smooth workflow.
- Coordinate with various departments to ensure tasks are completed timely and effectively.
- Maintain and update operational procedures and policies.
3. Event and Meeting Coordination:
- Organize and facilitate meetings, conferences, and events.
- Prepare agendas, take minutes, and distribute them to appropriate parties.
- Coordinate logistics such as venue booking, catering, and equipment setup.
4. Data Management and Reporting
- Collect, analyze, and report on operational data.
- Prepare regular operational reports for management.
- Maintain accurate records and databases.
5. Outsource Management Support
- Assist on the outsource Management Support
6. Support to Staff
- Assist in onboarding new employees.
- Foster a collaborative and efficient work environment.
Qualifications:
- Diploma in Business Administration, Operations Management, or a related field.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., MS Office, spreadsheets, databases).
- Problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Previous experience in an administrative or operational role is preferred.
