The Office Administrator is responsible for overseeing and coordinating various administrative and operational tasks to ensure the effective functioning of our office. This role involves managing office resources, personnel, and ensuring the smooth running of the office.
Job description
- Manage and maintain office stationery, supplies and equipment.
- Supervise office cleaner and purchase pantry and cleaning supplies.
- Provide secretarial support to department heads when necessary.
- Booking of air tickets, hotels and service apartments when required.
- Organize company events i.e. annual dinner, staff activities, etc.
- Handle office communications, including emails, phone calls, and correspondence.
- Coordinate courier services.
- Oversee office space and facilities, ensuring a clean and organized work environment.
- Coordinate office repairs and maintenance as needed.
- Assist in the recruitment and onboarding of new employees, including visas / work passes.
- Maintain employee records.
- Registration of seminars and courses.
- Submission of insurance claims forms for motor accidents, hospitalization and workmen compensation claim.
- Renewal of Company Insurance policies and company registrations
- Address employee inquiries and provide HR-related support for staff
- Other adhoc duties as assigned.
Requirements
- Proven experience in office management or a similar role.
- Strong organizational and multitasking skills.
- Good communication and interpersonal abilities.
- Proficiency in office software (e.g., Microsoft Office suite).
- Knowledge of HR practices (MoM rules and regulation, MOM portal) will be an added advantage.
