Accounts Roles
a. Familiar to use Xero and Quickbook cloud accounting software
b. Prepare payment vouchers and telegraphic transfers or issue cheques to sub-contractors & suppliers - (Accounts Payable)
c. Issue invoices, credit notes and receipts to respective clients & bank in cheques from clients (Accounts Receivable)
d. Deal with journal entries, fixed asset schedules & depreciation, inventory, WIP, year-end adjusting entries, and bank reconciliation
e. Handle all regulatory submissions including ECI and quarterly GST return filing
f. Follow up with customers on outstanding issues
g. Do sales team’s commission calculations - project advance and closing payments
h. Follow up company SME loans
i. Prepare and submit direct debit & credit authorisation and GIRO application forms
j. Prepare financial reports including corporate trial balance, income statement, balance sheet and general ledger
k. Provide documents to assist our external corporate secretary, auditor, and tax agent for dealing with our unaudited financial statements, annual return, and corporate tax filing
HR Roles
a. Apply, renew, and cancel work passes; prepare employment contracts and related HR documents
b. Handle petty cash claims and staffs’ reimbursements
c. Prepare annual workers leave calculation
d. Do and follow up hiring advertising in mycareersfuture
e. Set up WPOL/EPOL authorisations and corppass admins & users
f. Deal with monthly payroll, monthly CPF contribution, AIS and IR8A submissions and update employees’ leaves or off-in-lieu records
g. Prepare and submit statutory documents and all employees’ related claims including NS makeup, maternity/ paternity, and childcare leave claims, levy waiver application etc
h. Liaise with the insurance agent to deal with company insurances and claims including fire, contractor’s all risk, public liability, work injury compensation and PCP, foreign medical insurances
Admin Roles
a. Follow up information from BCA, MTI, MOM, IRAS, MOF, HDB, CPF, MSF, HPB, SSG, WSG, TADM etc.
b. Submit and process any grant applications including PSG, PTRG, SWEAG, EDG etc.
c. Do and renew HDB licence application and renew the matters of company printing, internet, season parking, utilities etc
d. Follow up Qanvast top-up issue and return no response Qanvast leads
e. Arrange related construction courses like renovation for public housing, multi-skill SEC(K) to directors and employees
f. Report to directors, office administrative tasks including replenishment on office & pantry supplies
g. Other ad-hoc duties
