We are looking for a responsible Administrative Assistant (AA) to perform a variety of administrative requests and queries from team leader. Duties of the AA include providing support to team leader and employees, assisting in daily office needs and managing our company’s general administrative activities.
AA responsibilities include updating of outstanding schedule (po or service related matters from clients), arranging stock to collect or deliver, issuing of user acceptance test form (UAT) for clients to sign for job done, follow up with installation team when return to office including make sure UAT signed by clients, materials return by installer. Upon completion, scan the UAT, DO, Invoice, Quotation, PO to save in file server and Auto-count system.
Responsibilities:
Answer and direct phone calls
Filing and scanning of documents
Preparing UAT and DO for daily jobs
Liaise with leaders / supervisors to verify/check worker’s OT and expenses claim by worker
Any other office related scopes
Requirements and skills
Proficiency in MS Office (MS Excel and MS Word in particular)
Excellent time management skills and ability to prioritize work
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Able to communicate in Mandarin
N-level or ITE fresh graduates are welcomed to apply
5 days work week (8.30am - 6.00pm)
