PURPOSE
- To undertake a supportive role where the individual will be administering a variety of administrative and clerical tasks
- To support a few executives on administrative matters
KEY ACCOUNTABILITIES
Receptionist Duties
- Greet visitors and direct them to the appropriate person or department.
- Answer and direct phone calls in a polite and professional manner.
- Maintain the reception area.
- Manage incoming and outgoing mail and packages.
- Schedule and coordinate appointments and meetings.
Office Facilities Management:
- Oversee the maintenance and upkeep of office facilities, including liaising with vendors and service providers.
- Monitor and manage office supplies inventory, placing orders as necessary.
- Coordinate and supervise cleaning services and other maintenance activities.
- Ensure office equipment is functioning properly and arrange for repairs or replacements when needed.
HR Administrative Support:
- Assist the HR department with onboarding processes, including preparing new hire paperwork and conducting orientations.
- Support HR-related projects and initiatives as needed.
- Assist with the coordination of employee training sessions, workshops, and meetings.
- Arrange interviews by setting up calendars for candidates and hiring managers, ensuring availability and sending out confirmations.
QUALIFICATIONS / EXPERIENCE
- Diploma/Bachelor’s Degree
- Minimum 3 years’ experience in administration
KNOWLEDGE, SKILLS & ABILITY
- Proficient in MS office application
- Exccellent communication skills (Written & Spoken)
- Proactive and good in relationship management
- Excellent calendar management experience
