· Maintain meeting calendars and scheduling of meetings, including providing support on Annual General Meeting activities.
· Ensure the rooms are in good order before and/or after use.
· Collate quarterly reports, documents and presentation materials prepared by HODs, including Board paper coordination.
· Liaison with corporate secretarial service providers and vendors.
· Handle business travel related arrangements which include: flight tickets booking, hotel booking, visa application, airport transfer and expenses/claims.
· Requisition of stationery and pantry replenishments.
· Receive and attend to walk-in visitors, guests or tenants in a prompt and cordial manner.
· Take beverage order and serve drinks to guests.
· Maintain tidiness of the Reception area at all times.
· Update and maintain the Reception duty roster to cover Receptionist during absence.
· Handle all incoming calls promptly, tactfully, and politely.
· Collect mails from mailboxes.
· Sort and distribute all incoming mail and cheques to the respective departments.
· Arrange for courier services where necessary.
· Any other ad-hoc or extended administrative duties as required by the respective HODs or Company subject to business exigencies.
Requirements:
- Minimum 2 years of experience in similar capacity
- Immediate starter is preferred
Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]
EA License No.: 13C6305
Reg. No.: R2093254
For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.
