Our client, a well-known company is looking for candidates for the position of Admin & Accounts Manager.
Job Scope:
- Office Management Administration & HR Administration (40%)
• Responsible for day-to-day office management and to ensure efficient office functioning.
• Liaise with all the departments and support across the office and within the Company for administration of Purchase Requisition Form, invoices and HR administration.
•Handling office communication. Effectively communicate HR policies and
practices. Circulate administrative information to employees.
•Prepare and review company documents and employee’s visa/work pass
application.
• Responsible for maintaining an efficient working office environment
including management of office space, equipment and supplies, office
health, workplace safety and IT support.
• Responsible for the Company’s IT Infrastructure and IT security,
maintaining and reviewing the licenses subscription and ensure efficient IT
systems.
• Develop, implement and embed efficient office processes and procedures to meet current legislation, data protection requirements and best business practice.
• Manage personnel procedures in relation to recruitment, training, leaves
and appraisals, ensuring these are properly documented, and advise on
relevant policies.
• Ensure that the Company’s legal responsibilities are met, in particular, that all necessary insurance is properly in place and compliance with the government requirements.
• Develop and implement staff performance appraisal with criteria setting.
• Maintain and update company’s HR Handbook, policies and procedures.
• Maintaining employees’ personnel records and managing HR documents.
• Office lease administration for renewal / new leases.
• Travel Management, organizing regional meetings and conferences. - Finance Support (60%)
• Handle full set of accounts independently
• Efficiently manage Company’s day-to-day finances such as General
Ledgers, Account Receivables, Account Payables and all other
expenditures
• Efficiently manage all external contracts and ensure that all the Company’s expenditure is correctly authorised and accounted for.
• Manage company procurements and ensure that budgets are updated
promptly and on a regular basis.
• Monitor cashflow positions regularly and make recommendations for
excess funds management
• Prepare quarterly forecast and annual budget and monitor against actual
results.
• Work closely with MD and head of department to prepare 2 years budget
plan according to HQ format.
• Prepare the year-end financial accounts and maintain standard financial
and administrative procedures
• Liaising with internal and external auditors, corporate secretary and other
governing bodies to ensure statutory requirements are met
• Liaise with Corporate Secretary for matters relating to ACRA filing, Board Members and Board Resolutions
• Ensure that all bank accounts and credit card statements are regularly
reviewed and reconciled
• Support Head Quarter (HQ) in the provision of accounting report and
accounting support.
Requirement:
● Bachelor Degree in Accountancy, Business, Administration or its equivalent
● Minimum of 5 years working experience in accounting experience.
● Essential computer skills – PowerPoint, Word, Excel.
