Company: Trading Company
Location: Downtown Core (Near MRT Station)
Position: Executive Secretary (Job ID: 19099)
Our client, a Japanese MNC, is looking for an Executive Secretary to support their C-Suite level executive. This role will require high levels of Japanese proficiency to liaise with internal and external stakeholders situated in Singapore and in Japan headquarters. This is a sole contributor role but will receive support from a seasoned secretary in the company.
Key Responsibilities
- Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) in his daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region.
- Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
- Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
- Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
- Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
- Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
- Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters.
- Manage department assets and office miscellaneous items for the Management’s Office.
- Maintenance of CRO/GM’s residence, including managing possible faults within the residential
premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper. - Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
- Any other ad-hoc administrative tasks to be assigned.
Requirements
- Minimum Bachelor’s Degree in Business Administration or equivalent
- Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
- High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
- Proficient in MS Office applications and accounting systems such as SAP preferred
Interested applicants please send your resume to grace at pasona.com.sg with email subject header "Job Application for Executive Secretary (Japanese speaking, C-suite, business travel support) (Job ID: 19099)".
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
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