Office Admin (4 months)
Salary: Up to 4500
Duration: 4 months
Official working hour: 9-6pm
• Welcome visitors to Reception area. Offer refreshments and settle visitors into meeting rooms.
• Operate Teams Call and answer caller enquiries in a timely manner directing them to appropriate employees, including pre-screen calls for Senior/Middle Management before transferring.
• Ensure reception area, break-out areas, and meeting rooms are kept clean and well presented at all times.
• Ensure the Dining Room/kitchen area is clean, tidy and stocked at all times, including stacking/unstacking dishwasher, replenishing pantry/fridge items, and basic maintenance of the beverage machine with the help of the office cleaning lady.
• Perform other clerical receptionist duties such as filing, photocopying.
• Assist with business meeting catering as required.
• Manage meeting rooms as requested; assist internal customers with bookings.
• Set up meeting rooms with the required seating arrangements and resources as requested by the meeting organiser.
• Be responsible for all services relating to the running of the tenancy as detailed below. Some of these services require the use of web portals:
- Security access passes
- Plant hire.
- Ensure the recycling, secure bins are collected on a periodic basis.
- Manage incoming and outgoing mail and courier deliveries & services.
- Replenishing stationery items.
- Any other services relating to the facilities as required.
• Manage all scheduled & unscheduled maintenance of the office including sourcing of trades, obtaining quotes, overseeing the work, and processing the invoices.
• Maintain the relationship with regular contractors including the electrician, plumber, mechanical service, cleaning services, fire consultants & building management.
• Be the expert on the physical office and how it works.
• Assist in office upgrades, sourcing quotes & overseeing installation as required.
• Carry out weekly walk-through and identifying any tenancy issues requiring rectification and action accordingly.
• Any other ad hoc activities associated with these services.
How to Apply:
send your resume to: [email protected] or Telegram me @jocelynchan
Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820
