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Job Description
This role leads the coordination of governance requests from NUS Central, including audits, safety audits, global mobility, and data inquiries, ensuring the integrity and accuracy of key NUS Enterprise data in collaboration with the Office of Data and Intelligence. It also involves designing and operating a budget forecast and actuals tracking dashboard in partnership with the Office of Finance. This dashboard provides essential data feeds and includes simple forecasting tools to help grant owners and HR departments evaluate the sufficiency of remaining budgets for manpower needs. Additionally, the role oversees the NUS Enterprise Global Mobility workflow to ensure it is streamlined, structured, and scalable, while also developing and enhancing administrative workflows and systems to support process improvements.
- Governance Coordination: Lead and coordinate governance requests from NUS Central, encompassing audits, safety audits, global mobility, and other data requests.
- Data Integrity Management: Maintain the integrity of key NUS Enterprise data for external and internal reporting. Collaborate with the Office of Data and Intelligence to ensure delivery of accurate and consistent data to stakeholders.
- Budget Dashboard Design and Management: Design and manage the NUS Enterprise budget forecast and actuals tracking dashboard in collaboration with the Office of Finance. Include tools to assist grant owners and HR departments in assessing the sufficiency of remaining budgets for supporting manpower hiring.
- Workflow Management: Ensure adherence to and continuous improvement of the NUS Enterprise Global Mobility workflow to establish a streamlined, structured, and scalable end-to-end process.
- Administration Workflow Development: Build and implement NUS Enterprise administration workflows and systems to support the introduction and enhancement of new processes.
- Any other duties as assigned.
Qualifications
- Degree holder with at least 5 years of experience in project management role
- Mature disposition to manage internal and external stakeholders confidently
- Strong project management and leadership skills.
- Proficiency in data management and financial reporting systems.
- Expertise in designing and optimizing workflows
- Proven experience in process automation using tools such as PowerApps, OpenAI GPTs, Power Automate, RPA platforms and Monday.com.
- Skilled in using workflow design tools such as Visio or Miro.
- Good English communication skills, both written and verbal
- Meticulous and attention to details
- Organised and able to multi-task
- Good interpersonal skills and able to work independently as well as in a team
- Good working knowledge of MS Office applications, PowerBI, RPA and savvy with web applications and software etc.
