We are looking for a HR Specialist to join our team and support our HR operations in the local country. You will be responsible for a variety of HR tasks, such as, vendor management, compliance, employee relations, and onboarding & offboarding. You will also required to support and form strong partnership with HRBP, HR Generalist and HR Operations Regional/Central team with hiring, exit, mobility, and benefit processes.
Responsibilities:
- Oversee the payroll operations and ensure accuracy and timeliness.
- Coordinate with HR vendors and monitor their performance and managing the contracts & PO.
- Raise Purchase Orders for locally initiated benefits (we have at minimum 8 suppliers for outplacement service, insurance, tax, legal, EAP, immigration etc).
- Ensure compliance with local statutory and regulatory requirements and company policies.
- Ensure compliance and readiness of Microsoft local entity for all government statutory inspections.
- Manage & coordinate with the appointed agency for quarterly submission on mandatory government/statutory reporting.
- Facilitate the new hire onboarding process and orientation, documents collection from employee and managing & updating employee physical P-File among stakeholder internally.
- Support employee offboarding processes, including exit meeting and necessary documentation.
- Act as the Local HR compliance champion and conduct audits and trainings as needed.
- Update & maintain local employee handbook.
- Support the HR Line with administrative tasks related to hiring, exit, mobility, benefit, and HR letter generation
- Acting as MS representative in case of request on local government department (etc, Immigration department for visa cases & others).
- Coordinate with relevant internal and external parties to facilitate department projects and collaborate with cross-functional teams to provide support for HR related matters.
- Manage the tracking tool, data management, communication to each stakeholder and consultation on the proper changes and actions based on the data/report for external staff policy and external staff management within MS.
Requirements:
- Bachelor's degree in Human Resources, Business Administration, or related field.
- At least 3 years of experience in HR operations, payroll, or vendor management.
- Knowledge of local labor laws and regulations.
- Excellent communication, interpersonal, and problem-solving skills.
- Proficient in MS Office and HR software.
- Detail-oriented, organized, and able to work independently and in a team.
- Fluent to communicate in English and Bahasa (preferred) as this role will require to work closely with line manager from global team.
