Job Functions & Summary:
As the Assistant HR Manager, you will play a crucial role in overseeing HR processes, ensuring compliance with regulations, enhancing employee experience, and supporting various HR functions such as payroll, benefits administration, and employee records management.
Key Responsibilities:
HR Operations Management:
- Ensure timely and accurate processing of payroll, benefits administration, and employee records management.
- Support the implementation and maintenance of HR systems and tools
Compliance and Reporting:
- Ensure compliance with labour laws and regulations.
- Prepare and submit required reports and documentation to relevant authorities.
- Assist in audits and compliance checks.
- Follow up closely on the last audit results.
- Assist in MOM surveys such as labour market surveys, quarterly surveys, etc.
- Ensure all policies, including payroll, are updated and compliant with the guidelines.
- Partner and maintain a healthy and good industrial relation with the Union to resolve any industrial relations issues including handling of staff grievances, disciplinary and counselling, and Collective Agreement negotiations.
- Implement policies and procedures to maintain fair employment practices.
- Review and implement the Human Resource Policies and Procedures to achieve alignment on human resource practices within the Club. Ensure strictest adherence to these Policies and Procedures and implement changes whenever necessary to align with statutory requirements and industry standards and practices.
- Submit work injury incident reports and liaise with insurer on WICA cases.
HR Projects and Initiatives:
- Participate in HR projects such as job sizing, benefits alignment, electronic p-file conversion, and any other HR projects.
- Lead and support initiatives to improve processes and implement best practices.
- Collaborate with other HR functions to ensure alignment and consistency in HR policies and practices.
- Prepare annual budget on staff cost and forecast on manpower needs including review of staff benefits.
Compensation and Benefits
- Support the HRBPs by providing the guidelines for annual increments and performance appraisals.
- Support the compensation and benefits programmes, such as aligning benefits and implementing new initiatives.
- Review Club’s compensation structure and adequacy of employee benefits to achieve market competitiveness and conduct benchmarking exercises to understand local practices to meet new human resource challenges and trends.
- Support the yearly insurance renewal process.
Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 3-5 years of experience in HR, with at least 2 years in shared services or similar roles.
- Strong knowledge of HR processes, payroll, benefits administration, and compliance.
- Proficiency in HRIS, especially Timesoft and other HR-related software.
- Strong organizational and time management abilities.
- Preferably IHRP-CP certified
- Experience in managing HR projects and initiatives.
