Job Summary
This position is responsible for administering the full spectrum of HR operational duties, including HR files and confidential record management, recruitment, claims and benefits administration, employee relations, and engagement activities and services. Participate and support the HR Manager in formulating and implementing strategic human resource programs. Also, perform office administration and facility management duties efficiently.
Job Responsibilities
- Perform the full spectrum of HR operational duties effectively and efficiently, with main focuses on employment administration, compensation, and benefits administration, employee relations and services, training and development activities. Assist in collating HR performance data and preparation of management reports.
- Administering claim processes, and leave administration accurately and timely.
- Administer and handle HR files and confidential records, ensuring records are properly kept in a safe and controlled environment.
- Attend to employee relations matters to ensure a motivated work environment, including employee communications, benefit programs review and implementation, attend to employee inquiries and participate in investigations, and handle employee engagement activities.
- Coordinate training and development programs and activities for the targeted employees, ensuring good program attendance, proper record filing, and administering grant applications with sponsors timely.
- Assist in implementing a performance review program that aligns with the high-performing work culture, ensuring the review exercises are completed timely and the quality of reviews are consistent matching the requirements.
- Assist in administering recruitment, employment, transfer, and promotions activities efficiently. Ensure the employment conditions and records comply with regulatory requirements.
- Perform general office administration duties efficiently, such as office equipment and supplies, stationeries, transport arrangement, etc.
- Assist in handling the full range of facility management work, ensuring property, equipment, and services in the facility are well maintained; to ensure a safe and cost-efficient operation and comply with regulatory requirements.
- Liaise with external service providers, vendors, government agencies, and other sponsors on services and supplies, grants, visas, work applications labor matters, etc.
- Any other duties as assigned by the supervisor.
People Requirements
- A diploma or university degree holder in business, human resource management, or in a related field is preferred.
- Minimum 3 years of work experience.
- Good verbal and written communication skills and interpersonal skills, able to work as a team player.
- Work accurately and result-driven.
- Self-directed, able to work under minimal supervision and independently.
