Job Summary:
Provide critical support with a variety of accounting tasks, ensuring the accuracy and efficiency of our financial operations. You will be responsible for processing financial transactions, maintaining accounts payable and receivable, and assisting with the preparation of financial reports. This job description is a general overview and may be subject to change based on the specific needs of the organization. The Accounts Assistant is expected to perform other duties as assigned by the Finance Manager or supervisor.
Key Responsibilities
1. Financial Accounting (AR)
a. Record and collections of cash and cheques.
b. Issuance of receipts for all monetary collections - NAV or likewise.
c. Preparation of work for newly admitted residents.
d. Preparation of residents monthly GIRO collection worksheet.
e. Preparation of financial schedules (e.g. Medifund, FAS) for reporting purposes.
f. Processing all billing information into NAV system & ILTC system.
g. Ensure all data enter into system are in order (Correct subsidy Rate).
2. Financial Accounting (AP)
a. Processing of all incoming invoices into NAV system & issuing of Purchase Voucher (PV).
b. Processing payment to vendors.
c. Attachment of AP invoices with PO & supporting document.
d. Processing of claims.
e. Update & Maintain vendor master records.
f. Issuing of PO to vendors & ordering supplies with vendors.
g. Ensure compliance with internal controls, accounting standards, and regulatory requirements in all accounts payable processes and transactions.
3. Data Management and Statistics
a. Means Tests Forms Tracking and updating changes of means test subsidy rates - NAV system, excel worksheet.
b. RAF Assessments Forms Update changes of patient's clinical assessments in excel worksheets.
c. Clinical Data Update Hospital Leave movements in excel worksheets and update movements in new admissions, discharges and deaths of patients.
d. Updating monthly statistical data of residents - listing and category count.
4. Other admin & ad hoc duties as assigned from time to time.
5. For Executive, minimum Diploma in Accounting & 5 years accounting experience in recent years. Able to guide junior staff in day to day duites. Covering duties when Accountant/Finance Manager is not around.
Requirements:
Skills:
1. Profiencency in accounting software (e.g. SAP, Microsoft Navision) and MS Office Suite, particularly Excel.
2. Strong numerical aptitude and attention to detail.
3. Excellent communication and interpersonal skills.
4. Meticulous in numbers.
Ability:
- Ability to priorize tasks, manage time effectively, and work independently.
Working hours: 5.5 days work week & alternate Saturday off
