Job description
AR Billing
- To create new customer records and update existing customer records
- To generate invoices and send to Services
- To generate clients outstanding list for Services use
- To generate statements of accounts (SOA)
- To generate adhoc invoices, credit notes as needed
- To ensure all invoices, credit notes raised have proper approval, supporting documents and are saved on Sharepoint for complete document retention
AR Collection
- To post receipts for all the collections
- To ensure receipts are posted against bank statement on a weekly basis
- To ensure posting of receipts, banking and cash handling procedure are adhered by Services in accordance with Finance SOP and highlight to supervisors wherever necessary.
- To follow up with relevant agencies/departments/Services with regards to receipts
- To bank-in cheques physically at DBS bank branches, as needed
- To ensure no unposted receipts
- To update the list of unreconciled receipts (due to pending information)
- To perform clearing of customers open items on monthly basis before Ageing report is generated
- To carry out monthly debt collections procedures in accordance with the Finance SOP
- To coordinate on the preparation, review & approval of bad debts write off forms
- To manage the smooth functioning of AR collection, which includes liaising with Admins
- To address enquiries from clients, Admins and other stakeholders within 3 working days
AR Intercompany
To post Advanced Intercompany Journals (AIJs - Intercompany transactions) for
- Monthly charge out between Services (i.e. shared support costs, therapy services, payroll, etc.)
- Funding, disbursements, donations
- Expenses
Investments
- To fulfill requests from different internal stakeholders to raise AIJs
AR Donation
- To create cash sales records based on Community Partnership (CP) weekly reports
- To ensure receipts are posted against bank statement on a weekly basis for all HQ Bank accounts
- To prepare donation reconciliation (including donation in kind) on monthly basis
- To prepare IPC donation submission to IRAS annually
Other Responsibilities
- To provide necessary support during internal and external audit
- To ensure all supporting documents are uploaded on Netsuite, Sharepoint accordingly
- To take on any other adhoc duties assigned by the supervisors
- To propose changes to the AR processes to the supervisors
- To update the Finance SOP as and when the changes are made to AR process
- To brief the Service and departments on the AR process as and when required
The above activities are no means exhaustive and are subjected to amendment whenever is needed
Job Requirements
- Diploma / Degree holder in Accountancy or its equivalent
- Minimum 2 years relevant working experience in similar capacity
- Experience with Finance systems will be an advantage
- Meticulous, independent and organized
- Has a heart for social service and will uphold the Organizational values/care philosophy
- Good interpersonal and communication skills
