Job Description:
- Provide administrative and secretarial support to assigned Division(s) and Senior Management
- Plan, organize, coordinate and support meetings, presentations, visits and corporate events.
- Prepare travel arrangements and ensure claims are submitted in accordance to company policy.
- Ensure day-to-day smooth running of the office and administrative services are delivered to meet the needs of the organization.
- Apply and arrange Jurong island passes for visitors.
- Coordinate monthly invoicing status and raise tax invoices for clients.
- Prepare AR Aging report for monthly updates.
- Route agreements for endorsement and track approval processes
- Participate in ad hoc assignments and projects as and when required.
Job Requirements:
- Diploma/Degree in Business Administration or equivalent
- 5-10 years of relevant working experience in secretarial and office administration
- Experience in project or event management will be advantageous.
- Excellent in MS Office applications and online meeting tools
- Maintain high level of confidentiality.
- A good team player with excellent interpersonal skills and communication skills (both oral and written)
- Effective in communication across different teams/divisions, HQ departments and external parties
- Resourceful, self-motivated, independent, result-oriented, organized, meticulous and a good team player.
- Able to multi-task and work under pressure
- Hybrid working arrangement.
- Willing to work at Jurong island (2-way transport from five locations: Boon Lay, Choa Chu Kang, Clementi, Jurong East, and Outram Park)
