Company Limited by Guarantee under NHB.
Does working in a fast-growing organisation in the heritage sector excite you? If yes, we would like to hear from you! You will join the corporate services team at Children’s Museum Singapore (CMSG).
In this role, you will play a pivotal part in shaping the Finance, Procurement & Admin policies and processes of CMSG, and supporting the change management process as the organization expands its offerings in children’s museum programmes, festivals, visitor experience technologies, heritage consultancy services, and business development. You will play a key role in the Corporate Services Team of the CLG.
Your key responsibilities include the following:
Finance, Procurement & Admin Manager
Finance
- Manage and oversee the daily finance with outsource vendor, including month and end-year processes, accounts payable/receivable, general ledger, payroll, budgeting, cashflow forecasting, and revenue and expenditure variance analysis.
- Oversee controls,compliance, and ensure overall financials and corporate governance.
- Manage external audit and internal audit firms.
Asset Management
- Monitor office stocks, assets and work with Finance Manager to conduct inventory count yearly.
- Manage assets register by tagging all assets.
- Regular review of asset disposal and submit recommendations for disposal in a timely manner.
Procurement
- Ensure all Procurement policies and workflows are up to date and properly in place.
- Oversee the procurementteam and provide direction and guidance to ensure compliance with procurement policies and procurement framework, which are benchmarked against best practices and governance and are well understood by user departments.
- Review the vendors / services contracts to ensure they are prepared in accordance with terms and conditions.
- Follow through the whole procurement process, preparation and drafting of tender etc.
- Manage and track all purchases to meet timeline and operational needs.
- Manage and oversee all contracts in the organisation.
Admin
- Update and maintain latest Admin policies and processes.
- Oversee the day-to-day operations of the office, ensuring it runs smoothly and efficiently.
- Manage and process onboarding/outboarding of staff/ interns.
- Coordinate with the parent company on admin matters where necessary.
- Maintain office records, including timely disposal of old documents according to guidelines.
- Minute taker for Board or Committee’s meeting.
Job requirements
- Tertiary qualification in Accountancy or Business
- At least 5 years of experience in finance and procurement work.
- Committed with good working attitude and resilience to produce the desired results.
- Effective stakeholder management, communication, and interpersonal skills.
- Has a growth mindset in seeking continual improvements and keeping up with digital transformation that leads to significantly better and cost-effective outcomes.
- Good team player and meticulous
- Independent and self-driven with the ability to multi-task in a dynamic and fast-paced environment and perform under pressure.
- Strong negotiation and conflict resolution skills
- Effective writing and presentation skills with a good command of English preferred
