This role is on a 12 month contract basis. The candidates may opt to work on a 3 day work week basis or 5 day half day basis.
Purpose of Role
The role provides operational support to management team in the Singapore office in the following areas:
· Day-to-day management of documents including processing of incoming post; physical filing; archiving and general record management (including safe custody records); assistance with photocopying, scanning and binding of documents as required.
· Supporting HR functions including forms and administrative tasks and liaison with Group HR and IT
· Coordinating with business support staff in the office on all resource and office management matters
· Record keeping
· Coordinate ad hoc projects including document storage / office move / corporate events with internal and external stakeholders
· Act as back up to receptionist when she is on leave/ medical leave
· The role holder may be asked to undertake other operational tasks from time to time.
The role holder will be expected to be able to work semi-independently and take responsibility for the delivery of strong support, including the maintenance of high-quality data in systems.
Key Accountabilities
Technical
The role holder will be required to;
· Undertake document scanning and associated electronic document filing
· Maintain relevant data and documents in relevant electronic platforms
· Use standard desktop tools, in particular Excel, in the course of supporting operational processes
Communication
The role holder will be required to communicate effectively with other team members.
Knowledge and Experience
The successful candidate will have relevant experience of filing and scanning systems; good attention to detail.
The successful candidate will be expected to develop the recognition as a “go to” person for matters relating to the operational support provided.
Professional and Technical Experience
Academic Qualifications
The role holder will be educated to at least school leaver level and possess a good working knowledge of standard desktop applications, particularly Excel and Word.
