Position Overview:
We seek a highly organized and proactive Senior Executive/Assistant Manager to oversee our Administration and Human Resources functions. The ideal candidate will manage day-to-day administrative tasks, ensure efficient office operations, and support HR activities such as recruitment, employee relations, and compliance.
Key Responsibilities:
- Administrative Duties:
- Manage office operations and procedures to ensure organizational effectiveness and efficiency.
Supervise administrative staff and allocate responsibilities to ensure maximum performance.
Handle office expenses and budget, ensuring cost-effectiveness and adherence to financial policies.
Coordinate office activities and operations, ensuring supplies and equipment are maintained and operational.
Manage vendor relationships and negotiate contracts as necessary.
Assist in the preparation of reports and presentations.
- Human Resources Responsibilities:
- Assist in recruitment efforts, including posting job openings, screening resumes, and coordinating interviews.
Facilitate the onboarding process for new hires, ensuring a smooth transition.
Manage employee relations issues, including conflict resolution, disciplinary actions, and performance improvement plans.
Support HR initiatives such as employee engagement programs, training sessions, and performance evaluations.
Ensure compliance with labour regulations and company policies.
- General Responsibilities:
- Act as a point of contact for employees on administrative and HR-related queries.
Maintain employee records and ensure all documentation is up to date.
Develop and implement administrative and HR policies and procedures.
Monitor office supplies inventory and place orders as necessary.
Qualifications:
- Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred).
- Proven experience in administrative and HR roles, with at least 3 years in a supervisory capacity.
- Strong understanding of office management procedures and HR best practices.
- Excellent organisational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in MS Office; knowledge of HRIS systems is a plus.
- Attention to detail and problem-solving skills.
