Our client in the banking industry is inviting suitably qualified applicants to join their corporate services team.
Third Party Managment Specialist (1-year contract)
The role :
- To assist in the management of local procurement, vendor relationship management and adhering to regulatory and corporate policies and guidelines.
- To assist in managing the development and implementation of the branch internal communications policies, programs, and plans in order to ensure the proper and timely communication to all employees.
- Manage and maintain office environment/assets in good working condition in line with regulatory and corporate standards and assist in the administrative function of the company.
Responsibilities :
Procurement Management & Sourcing
- Assist to embed the branch’s sourcing and outsourcing procedures in identifying, evaluating and selection of vendors
- Assist in the management of direct purchasing activities within the procurement unit, through managing end-user requisitions for facilities management services and consumable items and managing and monitoring of the procurement lifecycle.
- Monitor vendor performance to ensure compliance with contractual obligations and SLA.
- Conduct regular reviews of vendor services to perform due diligence on vendors.
- Administer a central contract database to ensure adherence and compliance to regulatory and Head Office policies, DOA and agreed procedures.
- Act as point of contact for vendor liaisons for system malfunctions and rectification
- Support the tracking, measurement, reporting and evaluation of supplier performance through internal and external governance meetings
- Build and maintain relationships with stakeholders and both internal and external service providers.
Vendor Risk Management and Outsourcing
- Facilitate vendor assessment and registration to ensure due diligence is conducted and approvals are in place before the vendor on boarding
- Provide support to BUs on Inherent Risk Questionnaire(IRQ) and Due Diligence Questionnaire (DDQ) process
- Facilitate name screening checks
- Review IRQs and DDQs submitted to determine the Engagement level risk
- Maintain an updated register of the onboarded vendors, required documentations and due diligence evidences in compliance to regulatory requirements.
Record management
- Assist with the record management process of the branch and work with record management vendor to ensure up to date accurate record of the items archived.
- Work with Group Corporate Services to implement the record management policy for the branch
Office management
- Organise and coordinate office administration and procedures to ensure organizational efficiency and safety and provide support to ensure adherence to expected service levels.
- Oversee facilities upkeep and maintenance including liaison with contractors for improvements and rectifications.
Requirements:
- 3-5 years of relevant experience within the banking sector in procurement, outsourcing and vendor management
- Meticulous with strong analytical skills
- Effective and excellent communication skills (both written and oral)
- Excellent interpersonal skills with proactive attitude, tact and diplomacy
- Highly motivated and resourceful
- Excellent interpersonal skills to communicate effectively at all levels with a strong adaptability into a dynamic environment
- Thrive on challenges in a fast-paced environment where quality and speed are of essence
- Drive initiatives for streamlining processes and procedures on relevant subjects
- Flexible, collaborative and team player
- Ability to manage multiple projects, prioritise workload, initiate projects to create new efficiencies and effectively manage time while meeting deadlines
- Good professional ethics and accomplishment, integrity
Interested applicants are invited to write in with updated resume to [email protected].
EA License No. 16S8296 • EA Personnel Registration No. R21102756
