Role Overview:
As an Assistant Events Manager in our Marketing & Media department, you will collaborate with graphic designers, videographers, and marketers to deliver exceptional events that align with our brand's objectives. Beyond event management, you will be able to play to your strengths by supporting various marketing initiatives from location scouting to merchandising and creating synergy within the team. This role reports directly to the Head of Marketing & Media.
Key Responsibilities:
Event Planning and Coordination:
- Plan and coordinate all logistical aspects of events, including venue selection, catering, audiovisual requirements, and transportation.
- Contribute to event conceptualisation and ideation to create impactful experiences.
- Understand the marketing user journey and own the communication touchpoints by planning, writing compelling copy, and sending Electronic Direct Mails (EDMs) to inform and engage the audience.
- Manage multiple ongoing events simultaneously, ensuring each event meets its objectives and runs smoothly.
- Oversee event budgets, negotiate contracts with vendors, and ensure cost-effective solutions.
Marketing Support:
- Support marketing initiatives such as location scouting and merchandising to enhance overall campaign effectiveness.
- Provide ad-hoc marketing support as needed.
Client and Stakeholder Management:
- Serve as the main point of contact for clients throughout the event planning process, providing regular updates and addressing any concerns.
- Build strong relationships with clients and stakeholders to ensure satisfaction and repeat business.
Performance Monitoring:
- Monitor Key Performance Indicators (KPIs) to ensure delivery of key project outcomes and continuous improvement.
Office Facilities Management:
- Manage the operations of office facilities, ensuring they are running efficiently and effectively.
- Coordinate with vendors for maintenance services, and any facility-related needs
- Ensure the office environment is safe, functional, and conducive.
Requirements:
- At least a diploma in Event Management, Marketing or a related field.
- Proven experience in event management with excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills with the ability to build rapport with clients and stakeholders.
- Proficiency in budget management and contract negotiation.
- Proficient in both written and spoken English.
- Ability to work collaboratively with graphic designers, videographers, and marketers to achieve the best results.
