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Jobs in Singapore   »   Jobs in Singapore   »   Crewing Executive
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Crewing Executive

Eastaway Ship Management Pte. Ltd.

Role Summary: Part of the Fleet Management department (FMD), this role is to ensure proper monitoring of cadets and crews with respect to their key performance indicators (KPI).


Role and Responsibilities:

Cadet Management

  • PIC of all matters related to Cadets.
  • Annual Cadet budget forecasting.
  • Cadet count and status forecasting (currently 6 nationalities).
  • End to end recruitment.
  • Planning of assignments for cadets and pre-embarkation briefings.
  • Verifying of invoices before submitting for approval and payments.
  • Coordination of payroll.
  • Cadet documentation checks and uploading into Crew Management System (CMS).
  • Claiming for SMarT funding (MCA) and audited by SMarT/MCA.
  • Monitoring of cadets’ progress and reports when they in college and at sea.
  • Maintaining frequent contact and be the point of contact and answering to cadet’s queries.
  • Preparing and updating Cadet Agreement Contracts, Cadet to Officer package and contracts.
  • Arranging for technical interviews and proposing promotions for graduated Cadets.


Crew Management

  • Maintaining a good working relationship with Company’s external Crew Managers (6 crew managers);
  • Weekly meeting with Crew Managers on overdue crew status and operational updates.
  • Monthly meeting with crew managers for Officer’s rotational planning.
  • Monthly checking of Crew Manager’s KPI.
  • Scanning and sending MPA CoE.
  • Approving of travel invoices.
  • Managing Travel Agents:
  1. PIC to Crew Managers on issues and feedbacks from the Travel Agents (currently 2 travel agents);
  2. Managing and implementing the change to new Travel Agents and Integration of travel portal in CMS;
  3. Training and implementation of travel portal for travel booking to Crew Managers;
  • CMS
  1. PIC to Crew Managers for issues/questions they have with CMS.
  2. Administrator & housekeeping responsibilities.Setting and confirming of wage scale.
  3. Creating of new vessel profiles and updating Safe Manning of vessels.
  • Power BI
  • Working with BTT to create Power BI reports as needed by the Management (9 reports currently).


Ad hoc tasks:

  • Providing safety briefings to Nautical Colleges when invited.
  • Co-ordinating Cadet’s video interview for Company’s Communication Team.
  • Contributing to the Company’s social media articles and newsletters on Cadets and fleet management department subjects.
  • Any other tasks required by the Managing Director and the Head of Marine.
  • Any support (crew related) needed by the Superintendents and Senior Vessel Planner.


Requirements:

Education, Knowledge & Working Experience

  • Minimum Diploma in Maritime Studies or Human Resources or related.
  • Excellent knowledge of Microsoft Office (Word, Excel, Power Point).
  • Minimum 4-5 years of proven relevant working experience in cadet and crew management.
  • Working knowledge of crew accounting system & codes, budget and document control.
  • Working Knowledge in recruiting offshore personnel.
  • Experience in working in a multi-cultural environment.
  • Sailed as a cadet would be an advantage.


Personal characteristics:

  • Meticulous, pro-active with positive attitude and willing to learn.
  • Good interpersonal skills and able to work well with others in a fast-paced working environment.
  • Able to multi-task, willing to work flexible hours when required.
  • Attention to details and strong in planning.
  • Able to work independently and as a team.
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