Events Project Manager

About the company:

Tatler Singapore is Singapore’s leading luxury media brand, covering a wide range of topics of interest to affluent and successful Singaporean and Singapore residents. Our content breadth stretches from entrepreneurship and philanthropy all the way to watch and wine collecting.

Our core business is content, which is distributed across multiple channels, from a monthly magazine to our website, social media channels and experiences and events.

About The Role:

We are seeking a highly organized and experienced Events Project Manager to oversee the planning, execution, and successful delivery of our Gen.T summit event. The ideal candidate will have a proven track record in project management, particularly in large-scale events or conferences, and possess exceptional leadership and communication skills.

Aug-24 to Dec-24: 3 days per calendar week

Jan-25 to Mar-25: 4 days per calendar week

Responsibilities:

Planning and Coordination

• Assist the President of Tatler Asia and Project Lead, in leading the planning process for the summit, including establishing timelines, milestones, and budgetary requirements.

Stakeholder Management

• Coordinate with internal and external stakeholders to define project requirements and expectations to ensure project deliverables by all parties.

Vendor Management

• Identify and manage relationships with event vendors, including venues, caterers, AV providers, etc.
• Identify, propose and managed the appointed agency serving as the bridge between the Summit strategic goals and their execution capabilities.

Sponsors/Commercial Partners Management

• Identify with Commercial team to drive sponsorship strategies, develop proposals and manage the relationship with the sponsors
• Ensure deliverables are fulfilled according to sponsorship agreements

Logistics Management

• Ensure all logistical aspects of the summit are organized and executed flawlessly, including travel arrangements, accommodations, and on-site logistics.

Program Development

• Collaborate with content and marketing teams and internal stakeholders to develop the summit program, including speaker selection, agenda creation, and session coordination.

Risk Management

• Anticipate and mitigate potential risks or issues that may impact the summit's success.

On-site Execution

• Oversee on-site activities during the summit to ensure smooth operations and handle any issues as they arise.

Post-Summit Evaluation

• Conduct post-event evaluations and analysis to identify areas for improvement and develop recommendations for future summits.

Budget Oversight

• Manage the summit budget effectively, tracking expenses and ensuring adherence to financial guidelines and profit margin goals

Requirements:

• As deputy to President of Tatler Asia, the incumbent must be able to articulate the overall vision and details of the event to stakeholders and potential sponsors
• Support the commercial team in driving revenue, such as by providing creative ideas for programming, execution, sponsor activations, including updating sales decks where necessary
• Proven experience (5+ years) in events project management, preferably in organizing large-scale events or conferences.
• Excellent organizational and multitasking abilities, with a keen eye for detail.
• Strong leadership and team management skills
• Ability to work effectively under pressure and meet deadlines.