Administrative
- General office duties, including filing, data entry, and correspondence management.
- Coordinate the maintenance and supply of office equipment, such as copier machines, flower arrangements, corporate gifts, and stationery etc.
- Maintain postage records and franking credits, and arrange for courier services.
- Handle and distribute mails
- Maintain and update records of complimentary car park tickets for visitors and guests.
- Assist management members with insurance claims.
- Manage email communications and announcements to staff.
- Arrange for the recycling of old newspapers and magazines.
- Assist with management’s office meetings and lunch events.
- Coordinate gifts during festive seasons.
- Provide administrative support to other departments
- Other ad-hoc tasks as required
Front Desk Management
- Manage the front desk to ensure a positive first impression for guests, answer and direct phone calls and emails to the appropriate departments.
- Handling inquiries and providing accurate information promptly.
- Maintain and update the meeting room booking diary and assist with booking meeting rooms as needed.
- Attend to visitors and prepare meeting rooms for meetings
- Set up the projector and liaise with technical support for meetings when required.
- Ensure meeting rooms are neat and tidy after use.
- Other ad-hoc front desk tasks when required.
Requirements
- At least 3 years of working experience in a similar capacity
- Able to communicate well
- Minimum GCE “O” level and above
- Independent, positive, mature mindset and able to demonstrate strong teamwork skills.
John Koh Yong Chong
EA License No. – 23C2060
EA Registration No. - R1110099
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