Interested applicants are invited to apply directly at the NUS Career Portal.
Your application will be processed only if you apply via NUS Career Portal.
We regret that only shortlisted candidates will be notified.
The Role
This position will oversee the end-to-end administrative duties pertaining to the graduate research programmes and non-graduating research attachments offered by NUS Nursing (Alice Lee Centre for Nursing Studies).
Job Description
Administration of admission intakes
- Manage admission enquiries
- Manage applicants’ submissions and supporting documents, verify eligibility for scholarship and follow up on outstanding documents.
- Support Head and admissions committee to shortlist candidates.
- Schedule admission interviews for shortlisted applicants.
- Update checklist of successful and unsuccessful applicants in the Graduate Admission System (GDA2) and inform applicants on the status of application.
- Issue offer letters to successful applicants and follow up on registration matters.
- Liaise with NUS Graduate School and international students on solar upload and student pass applications.
- Support and manage applicants under NUS-SINGA Award and CSC-funded Tuition Fee Allowance Scheme.
- Prepare report on admission statistics to Registrar's Office.
- Organise orientation and briefings for newly admitted MSc (Nursing) and PhD students.
Planning, managing, implementing and operationalising the Management of MSc (Nursing) and PhD programmes
- Manage curriculum review matters and changes to course contents.
- Ensure timely preparation of class time tables, teaching schedules and student handbook for each semester.
- Oversee students’ applications for waiver and reduction in tuition fees, requests for leave of absence, extension of candidature, funding support for conferences and overseas attachments etc.
- Oversee students’ submission of thesis and notify them on outcome of their examination as well as follow-up action.
- Oversee the creation of feedback events on Blue (feedback portal).
- Ensure that tutors and students are tagged accurately for feedback collection. Generate feedback reports for management’s review.
- Liaise with other faculties on the release of examination marks.
- Ensure zero errors in all assessment matters.
- Verify and file list of ALCNS students for conferment of degree.
- Ensure that information of the 2 programmes are accurate and updated on department website.
- Coordinate with NUS counterparts who organise the NUS PhD Virtual Open House.
- Manage the ALCNS’ virtual booth by showcasing students’ achievements and inviting ALCNS faculty to participate in live chats.
- Provide data and prepare annual reports pertaining to these 2 programmes for senior management.
- Oversee the appointments of external lecturers and processing their payments.
- Manage the budget and oversee procurement and financial matters for the 2 programmes.
Planning, managing, implementing and operationalising of non-graduating (NG) research attachments
- Oversee the collation of required documents for application and issuance of letter of invitation to successful applicants.
- Support Head and Research Director to review candidates and identifying possible supervisors by preparing summary reports of applicants.
- Schedule e-meetings between student and selected faculty to determine if student is suitable for the research attachment.
- Oversee the processing of students’ NG application via Online Application Portal (OAP), requests for changes to the period of research attachment etc.
Qualifications
- At least 8 years of working experience (3 years in supervisory role) in leading a team to manage administrative and operations matters pertaining to implementing graduate programmes in a University setting.
- Exceptional collaborative team player with a high degree of professionalism
- Excellent communication (written and oral) and organisational skills, and possesses creativity in solving problems.
- Possesses a high degree of professionalism and adaptability to adjust to a fast-paced environment.
- Demonstrate leadership skills in managing small teams with strong sense of initiative.
- Proficient in Microsoft Office Application (Word, Excel and PowerPoint).
