Employer: Grace Orchard School
The Admin Executive ensures the smooth day-to-day operations of the school functions in areas of student and staff services, stakeholder management and general administration, in accordance with the school policies and procedures.
Roles and Responsibilities:
- Uphold the school values in one’s work and interaction with the school’s stakeholders.
- Work with the School Management in maintaining positive relationships with the schools’ stakeholders, such as students, parents, teachers, vendors, and the broader community.
- Assist the Admin Manager in the review and streamlining of processes for efficient and effective running of the General Office functions.
- Manage student and stakeholder information, including ensuring proper update of data in the student management system.
- Manage access and utilization of admin resources for school use e.g., printing and stationery.
- Manage the access, filing and archival of school documents in compliance with PDPA.
- Responsible for procurement matters and processes as well as the management of school contracts, as applicable.
- Assist in the coordination and administration of student and personnel matters.
- Support the implementation of security and safety procedures and measures in the school as part of the school admin team.
- Liaise with MOE, NCSS and other agencies for submission of reports on student affairs, staff data and other queries.
- Liaise with parents/public regarding students’ and other school-related matters.
- Perform general clerical duties and other duties, as required.
Requirements:
- Diploma in any discipline or equivalent
- Good office administrative knowledge
- Proficient in MS Office
- Pleasant personality, customer-oriented and resourceful
- Meticulous with details and good communication skills
- Positive attitude and ability to work effectively both independently and as part of a team
