Job Purpose
This position supports the Finance and Admin department and will be responsible for the day-to-day operation of the company, allowing the exposure for Finance and Admin. This person will be involved in partial spectrum of accounting and admin work activities, including ad-hoc matters.
Roles and Responsibilities
Finance:
- Handle day-to-day operational transactions, including data entry and bookkeeping into the accounting system, and complete the posting process for accounts payable and receivable.
- Handle the petty cash payment and prepare the monthly petty cash report
- Prepare and update debtor and vendor aging reports monthly
- Process staff personal claims and operational costs, check and classify expense items for payment preparation, and enter transactions into the accounting system.
- Verify invoices and reconcile with supplier’s Statement of Account
- Prepare monthly bank reconciliation
- Assist in the quarterly GST submission to IRAS
- Prepare and process payments through the bank portal
- Assist in the preparation of monthly adjusting entries, including depreciation, prepaids etc
- Assist in month-end and year-end closing activities
- Maintain daily cashbook
- Maintain filling, scanning & documents tracking
- Other ad hoc assigned by superior and management from time to time
Administrative:
- To handle variety of administrative tasks relevant to office decorations and maintenance
- To perform procurements of general office supplies including maintenance of office equipment’s etc
- Coordinate, facilitate and provide support for company events and welfare
- Assist in answering miscellaneous phone calls and walk in guest
- Manage the pantry and other office supplies
Job Requirements
- Minimum 2 years’ experience in Finance & Admin
- Bachelor’s degree or Diploma in Finance, Accounting, Business Administration or a related field
- Sufficient knowledge in Accounts Payable/Receivable
- Proficiency in Microsoft Office and SAP
- Meticulous with a good level of accuracy and attention to detail
- Able to work independently under stress within the deadlines in a fast-paced environment and to be able to multi task
- Excellent communication and people skills
- Attitude in problem-solving
- Willingness to be open in learning and adapting
- A hands-on person who is positive, proactive and driven
- Able to start work immediately or within short notice
