Responsibilities
- Handle incoming calls, emails, and correspondence, prioritizing and responding as necessary.
- Prepare and edit documents, presentations, and reports for internal and external distribution.
- Data management and organize filing systems, both physical and digital, ensuring easy access to important documents and information.
- Assist with travel arrangements, including booking flights, accommodations, and transportation.
- Plan and coordinate employee engagement activities. Be an engagement champion and play a critical role in building the culture here.
- Arrange and prepare materials for meetings, including agenda creation, taking minutes, and distributing relevant documents. Follow up on action items and deadlines as required.
- Research and coordinate special projects and personal initiatives as assigned.
- Foster positive relationships: with key contacts and stakeholders.
- Maintain a high level of professionalism, discretion, and confidentiality in all interactions and tasks.
- Undertake any other ad-hoc tasks and responsibilities assigned.
Requirements
- Diploma/Higher Nitec Certification and above in any related studies
- Working experience in administrative or personal assistant role
- Proficiency in Microsoft Office.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Strong communication skills, both written and verbal, with a professional and courteous demeanour.
- Able to maintain high level of discretion, integrity, and confidentiality.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to changing priorities and demands.
- Attention to detail and accuracy in all tasks and communications.
- Strong problem-solving skills and resourcefulness.
- Positive attitude and willingness to go above and beyond to support the executive and the organization's goals.
