The Operations Support Executive assists the HR department in ensuring smooth and efficient human resources operations. This role is instrumental in scheduling, tracking tasks, organizing company activities, and managing outsourcing needs. Exceptional organizational skills, attention to detail, and the ability to multitask are crucial for success in this position.
Key Responsibilities:
1. Administrative Support
- Manage schedules and appointments for management and staff.
- Handle correspondence, including emails, calls, and letters.
- Prepare and maintain documents, reports, and presentations.
2 Scheduling and Task Tracking
- Coordinate and track tasks such as onboarding, training, and performance reviews.
- Maintain and update schedules for HR activities and employee engagements.
3. Event and Meeting Coordination:
- Organize and facilitate meetings, conferences, and events.
- Prepare agendas, take minutes, and distribute them to appropriate parties.
- Coordinate logistics such as venue booking, catering, and equipment setup.
4. Data Management and Reporting
- Collect, analyze, and report on operational data.
- Prepare regular operational reports for management.
- Maintain accurate records and databases.
5. Outsource Management Support
- Assist on the outsource Management Support
6. Support to Staff
- Assist in onboarding new employees.
- Foster a collaborative and efficient work environment.
Qualifications:
- Degree/Diploma in Business Administration, or a related field.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., MS Office, spreadsheets, databases).
- Problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Previous experience in an administrative or operational role is preferred.
