Working Location: Tuas
Working hours: Mon to Fri
Duties:
- Responsible and complete the Accounts Payable and Accounts Receivable functions.
- Follows up on A/P issues as requested by vendors or by management.
- Matches, codes, audits and vouchers accounts payable invoices.
- Reconciles checks with vouchered invoices.
- Audits and inputs expense reports.
- Responsible for expenses claim applications including matching payments to the correct employees, customers, researching and resolving payment issues.
- Responsible for Tax Invoice preparation, mailing and follow up with customers.
- Responsible to compile employees over-time summary to payroll company.
- Responsible and perform procurement function(s) including internal orders, new vendor establishments, PO placement, order tracking, receiving, inventory, and related reporting.
- Composes and types routine correspondence, assembles charts and graphs, creates and maintains spreadsheets, creates presentation materials, and other similar support functions.
- Makes copies or scans of correspondence or other printed matter. Files such material electronically or in hard copy.
- Answers telephone and provides information to callers or routes calls to appropriate official.
- May have frequent communication with customers and/or vendors, as assigned.
- Performs data entry into various business systems, such as MRP/ERP systems and / or quality management systems.
- Provides administrative support and materials to various departments and functions, which may include human resources, purchasing, customer service and finance.
- Responsible for completing and maintain attendance records and time sheets for all hourly and non-exempt employees.
- Coordinate interactions with Temporary Services to fill production requirements.
ADDITIONAL FUNCTIONS AND RESPONSIBILITIES:
- Assists in other areas or performs other duties as required by fluctuating business needs.
- May conduct and maintain customer satisfaction and supplier performance surveys/ratings
- May fulfill customer service role by interfacing directly with customers on non-technical order fulfillment matters.
- Back up to support shipping with these functions: Preparing export documentation, shipping labels, commercial invoices, and/or shippers export declarations for all international shipping.
- Back up to prepare air bills and arrange for shipment of overnight packages.
- May arrange for catered lunches for visitors, employee meetings, or working lunches.
- May greet visitors, ascertain nature of business, and direct visitors to appropriate person
- May order and maintain office supplies, coffee supplies, and other such items.
- May be a liaison for the vending services, cleaning services, or other third party service providers.
- Maintains a neat and orderly work area.
- May assist in other areas or perform other duties as required by fluctuating business needs.
Requirements:
- Possess a minimum qualification of Bachelor's Degree in Accouting with minimum of 3 years relevant working experience
- Proficiency in Microsoft Excel, Power Point, and Word software, Lotus Notes, ERP/MRP software and other critical computer applications.
**We regret to inform that only shortlisted candidates would be notified.
By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.
Lau Wei Ling (Natalyn)
Registration Number: R1762677
MCI CAREER SERVICES PTE LTD (06C2859)
