This position requires you to be based, and work from the Company’s headquarters, in Singapore.
Reporting to Operations Manager, you will work closely with internal and external stakeholders to facilitate smooth functioning and execution of various administrative and operation support activities across the Company.
Duties and Responsibilities
Support the team in a full spectrum of office secretarial, administrative and operation work, including and not limited to:
On Premises Admin and Operational Support
- Manage administrative and operation matters, e.g. office management, stationery control, pantry inventory
- Handle logistics of on-site/local meetings and events, including visitor management, security clearance and catering
- Handle internal/external courier services and forwarders for overseas shipment
- Process invoices and expense reports
- Handle purchase requests and liaise with vendor to ensure timely delivery
- Responsible for maintaining an efficient working office environment including management of office space and IT support.
Corporate Calendar Management and Scheduling
- Manage the corporate calendar by arranging and/or updating important dates such as corporate events and deadlines, sending reminders as required
- Manage the scheduling and logistical supports for meetings and events, including coordination with multiple parties and researching/reserving suitable venues for meetings and events
Corporate Travel Management Support
- Research and book travel and accommodations for business travel.
- Liaise with travel vendors to revise, cancel, confirm, and/or troubleshoot travel arrangements
HR Administration
- Liaise with HR to support onboarding and outboarding admin processes
- Maintain and update company’s policies and procedures
Data Management
- Properly file electronic documents, per Company protocols.
- Maintain Company’s electronic document library, per Company protocols
- Upkeep asset, inventory, procurement and maintenance record, replenish/renew items on timely manner
Other Duties
- Manage online/email enquiries and contact database
Knowledge, Skills and Abilities
- Essential computer skills – Outlook, Word, Excel PowerPoint.
- Excellent written and verbal English communication skills
- Exceptional attention to detail
- Strong organizational and project management skills; ability to navigate and thrive in a fast-paced, dynamic environment
- Creative and proactive problem solver
- Prior experience and/or training on handling highly sensitive and/or confidential information is helpful
Qualifications
Graduate/Diploma in relevant disciplines with working experiences in corporate functions
