About the Role:
We are seeking a dedicated and efficient Office Administrator to join our team. The successful candidate will manage the day-to-day office activities, ensuring a smooth and efficient operation of our office environment.
Key Responsibilities:
- Office Management:Oversee the daily operations of the office to ensure it runs smoothly and efficiently.
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
- Meeting Coordination:Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
- Guest Reception:Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Ensure reception area is tidy and presentable, with all necessary stationery and material.
- Administrative Support:Handle administrative requests and queries from senior managers.
Organize and schedule appointments, plan meetings, and take detailed minutes.
Perform clerical duties such as filing, photocopying, transcribing, and faxing.
Your Background:
- Proven experience as an Office Administrator, Office Assistant, or relevant role.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
