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Job Description
Admin and Facilities Support:
- Provide general administrative support to ensure efficient operation of the office.
- Manage and coordinate the maintenance of office facilities, including liaising with the facilities team for any required repairs or cleaning services.
- Assist with the procurement process, including ordering and restocking of stationery and pantry supplies.
- Liaise and coordinate with vendors and service providers to fulfill requirements and ensure quality service.
- Coordinate with the finance team to process bills and invoices, ensuring timely payment and accurate documentation.
Access and Booking Systems:
- Update and manage the Centre's facial recognition access system.
- Maintain the meeting room booking system, ensuring all reservations are accurately recorded.
Finance and Documentation:
- Assist in liaising with the finance team for documentation and processing of bills and invoices.
- Maintain accurate records and ensure compliance with financial procedures.
Facilities Maintenance:
- Work closely with the facilities team to schedule and oversee maintenance work.
- Ensure cleaning and sanitation services are performed to a high standard.
This is an hourly-rated position.
Qualifications
- Minimum Polytechnic Diploma with at least 2-4 years of working experience in similar capacity
- Team player with good interpersonal and communication skills
- Proactive individual with a positive work attitude
- Diligent, systematic, and organized
- Attentive to details
- Good knowledge in cost and quality control, resource planning and on-site operations
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)