Interested applicants are invited to apply directly at the NUS Career Portal
Your application will be processed only if you apply via NUS Career Portal
We regret that only shortlisted candidates will be notified.
Job Description
Admin and Facilities Support:
- Provide general administrative support to ensure efficient operation of the office.
- Manage and coordinate the maintenance of office facilities, including liaising with the facilities team for any required repairs or cleaning services.
- Assist with the procurement process, including ordering and restocking of stationery and pantry supplies.
- Liaise and coordinate with vendors and service providers to fulfill requirements and ensure quality service.
- Coordinate with the finance team to process bills and invoices, ensuring timely payment and accurate documentation.
Access and Booking Systems:
- Update and manage the Centre's facial recognition access system.
- Maintain the meeting room booking system, ensuring all reservations are accurately recorded.
Finance and Documentation:
- Assist in liaising with the finance team for documentation and processing of bills and invoices.
- Maintain accurate records and ensure compliance with financial procedures.
Facilities Maintenance:
- Work closely with the facilities team to schedule and oversee maintenance work.
- Ensure cleaning and sanitation services are performed to a high standard.
This is an hourly-rated position.
Qualifications
- Minimum Polytechnic Diploma with at least 2-4 years of working experience in similar capacity
- Team player with good interpersonal and communication skills
- Proactive individual with a positive work attitude
- Diligent, systematic, and organized
- Attentive to details
- Good knowledge in cost and quality control, resource planning and on-site operations
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
