( 5 Days work / Beauty industry) - River Valley
Responsibilities:
- Responsible for day-to-day office management and to ensure efficient
office functioning. - Liaise with all the departments and support across the office and within the
Company for administration of Purchase Requisition Form, invoices and
HR administration. - Handling office communication. Effectively communicate HR policies and
practices. Circulate administrative information to employees. - Prepare and review company documents and employee’s visa/work pass
application. - Responsible for maintaining an efficient working office environment
including management of office space, equipment and supplies, office
health, workplace safety and IT support. - Responsible for the Company’s IT Infrastructure and IT security,
maintaining and reviewing the licenses subscription and ensure efficient IT
systems. - Develop, implement and embed efficient office processes and procedures
to meet current legislation, data protection requirements and best business
practice. - Manage personnel procedures in relation to recruitment, training, leaves
and appraisals, ensuring these are properly documented, and advise on
relevant policies. - Ensure that the Company’s legal responsibilities are met, in particular, that
all necessary insurance is properly in place and compliance with the
government requirements. - Develop and implement staff performance appraisal with criteria setting
- Maintain and update company’s HR Handbook, policies and procedures.
- Maintaining employees’ personnel records and managing HR documents
- Office lease administration for renewal / new leases
- Handle full set of accounts independently
- Efficiently manage Company’s day-to-day finances such as General Ledgers, Account Receivables, Account Payables and all other expenditures
- Efficiently manage all external contracts and ensure that all the Company’s expenditure is correctly authorised and accounted for.
- Manage company procurements and ensure that budgets are updated promptly and on a regular basis.
- Monitor cashflow positions regularly and make recommendations for excess funds management
- Prepare quarterly forecast and annual budget and monitor against actual results.
- Work closely with MD and head of department to prepare 2 years budget plan according to HQ format.
- Prepare the year-end financial accounts and maintain standard financial and administrative procedures
- Liaising with internal and external auditors, corporate secretary and other governing bodies to ensure statutory requirements are met
- Liaise with Corporate Secretary for matters relating to ACRA filing, Board Members and Board Resolutions
- Ensure that all bank accounts and credit card statements are regularly reviewed and reconciled
- Support Head Quarter (HQ) in the provision of accounting report and accounting support.
Requirements:
- Bachelor Degree in Accountancy, Business, Administration or its equivalent
- Minimum of 5 years working experience in accounting experience.
HOW TO APPLY:
Interested applicants, kindly send your resume in MS WORD format to ref45(at)trustrecruit.com.sg
We regret only shortlisted candidates will be notified.
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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Rachel Tang
EA Personnel Reg No: R24121588
