Main Duties & Responsibilities Includes:
- Collaborate with requestors to understand their requirements for equipment, supplies, maintenance services (cleaning, repairs), utilities, etc.
- Research and identify qualified vendors who can provide the required goods and services at competitive prices. This may involve attending trade shows, conducting market research, and leveraging industry resources.
- Negotiate contracts with vendors to secure the best possible terms in terms of price, quality, delivery time, and service level agreements (SLAs).
- Build and maintain strong relationships with key vendors. This involves fostering open communication, addressing any concerns promptly, and negotiating mutually beneficial partnerships.
- Oversee the creation and processing of purchase orders for all facility-related needs, ensuring accuracy and compliance with company policies.
- Implement systems to manage inventory levels for commonly used supplies and equipment, optimizing stock levels and minimizing costs.
- Identify cost-saving opportunities. This may involve negotiating better pricing with existing vendors, exploring alternative sourcing options, or implementing cost-reduction strategies.
- Manage the procurement budget allocated for facilities, ensuring efficient spending and adherence to financial guidelines.
- Identify and mitigate potential risks associated with procurement activities, such as vendor performance issues, supply chain disruptions, or price fluctuations.
- Ensure all procurement activities comply with company policies, regulations, and industry standards. Maintain the approved vendor list and conduct yearly review.
- Keep abreast of market trends in facility management and procurement practices, including new technologies and evolving supplier landscapes.
Job Requirements
- Candidate must possess at least a bachelor’s degree in business administration, supply chain management or equivalent
- At least 10 years of work experience preferably in property/facility management
- Team player, with a positive and pleasant personality
- Good verbal communication and negotiation skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Proficient in Yardi
