Responsibilities:
(a) Documentation Management:
- Manage and control all project documentation, ensuring accuracy, quality, and integrity.
- Develop, maintain, and update document control systems and procedures.
- Maintain document archives - Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements
- Generate various document control reports as and when required (e.g. weekly report)
(b) Compliance and Standards
- Ensure all documentation complies with company and regulatory standards.
- Maintain document control logs and registers.
(c) Quality Control
- Conduct regular audits to ensure documentation is complete, up-to-date, and accurate.
- Implement document control processes and procedures to improve efficiency and effectiveness.
(d) Training and Support:
- Provide training and support to project teams on document control procedures and systems.
- Act as a point of contact for document control queries and issues.
(e) Reporting and Tracking
- Prepare regular reports on document control status and activities.
- Track and monitor the progress of document submissions and approvals
(f) Any other tasks assigned by the Management.
Minimum Requirements:
- Minimum Diploma in any discipline
- Minimum 3 years of relevant experience as a Document Controller
- Proficient in Microsoft Office (Word, Excel, PowerPoint, etc) and document management systems
- Meticulous with an eye for detail
- Self-motivated team player who is result oriented, independent, self-discipline
- Be well organized and systematic
- Strong problem-solving abilities
- High level of integrity and confidentiality
- Flexibility and adaptability to changing project requirements
- Familiarity with industry-specific standards and practices
- Understanding of project lifecycle and phases.
- Proficiency in English; additional languages may be beneficial depending on the project location e.g. Japanese
Interested candidates, please indicate your current and expected salary.
