Summary of Role:
Responsible for liaising with the Project Team for the Contract functions on the projects to which they are assigned. Provides the focal point for the Contract packages assigned to and related activities on the project, liaising with the Project Manager, the client, and all disciplines including the Supply Management Director and the Project Contract Manager.
Duties & Responsibilities:
- Comply with work processes, procedures, instructions and guidelines, including Contract Execution Plan, Co-ordination Procedure and Quality Plan;
- Prepare cost estimates and submitted for review to the Contract Manager prior to submission to the Project Manager;
- If required, engage the market using processes, procedures, instructions and guidelines as written out in the Contracts strategy;
- Responsible for: Project setup including systems and tools; Contract management of Contractors and Service Providers; Change and dispute managements; Prepare contractual letters and correspondences; Defend and resolve claims expeditiously; Maintain systems and tools for reporting; and Issuing Contract status reports.
- Maintain the Contracts plan in conjunction with Construction, Project Management, Engineering, and Planning;
- Compile, manage and update the project-specific bidders’ list in conjunction with Construction, Project Management, Engineering, and the Project Manager;
- Lead formal enquiry packages, ensure issuance to each of the Contractors on the approved project Bidder List, and expedite bid returns to meet the closing date;
- Maintain, lead and control all contact with bidders/Contractors during the bidding /evaluation period and after Contract award, and that technical and commercial communications and evaluation are recorded in writing and distributed;
- Evaluate quotes, follow up Technical Bid Analysis (TBA), prepare Commercial Bid Analysis (CBA), and make award recommendations to the Client on the most suitable bidder considering the price, technical acceptability, and delivery consistent with the project requirements;
- Ensure CBAs are approved at the appropriate authority level prior to commitment, and that Contracts are prepared in the agreed format and issued in accordance with project requirements;
- Lead project meetings and negotiations with Contractors;
- Maintain records of Contracts expenditure and managed within budget;
- Manage variations and claims against the Contract;
- Quantity take off for Civil, Piling, Structural, Mechanical, Piping, Scaffolding, Painting, Insulation, Tankage, Electrical and Instrumentation
- Assessing and evaluating applications for payment/ invoicing and making recommendations and ensuring payment;
- Report regularly on areas of concern/ issues /opportunities and threats and areas that are working well on the project;
- Ensures Change Orders are issued as appropriate, invoices are received, checked, and approved, and all claims or back charges are resolved;
- Ensures Contracts files are always maintained and are current;
- Keeps abreast of market conditions and maintains regular communications with key Contractors;
- Advise Contract Manager and Supply Management Director of potential new sources of supply, and of current supplier’s performance;
- Provides Contract support to estimates when required;
- Ensure Contracts are expedited to completion, including coordination with Construction, Engineering, Quality, Health, Safety, Security and Environment, and Quality Control, and that all Contractor documentation is received;
- Conduct Contractor Performance Assessment upon Contract closure; and
- Prepares final accounts and closeout, manages the return and release of Securities/Bonds and Warranties.
Requirements
- Degree in Engineering, Quantity Surveying or equivalent;
- Fluent in written and spoken English and other languages
- Able to communicate effectively in writing
- Able to cope in a dynamic environment
- Able to convey arguments and propositions in relationships
- Good negotiation skills
- Good communication, able to illustrate discussion points clearly
- Possss leadership quality and a team player
- Confident, able to lead and facilitate meetings
- Reliable, independent and meticulous
- Min. 10 to 12 years of relevant working experiences
- Experience in the Energy, Chemicals and Resource industry
- Actively involvement in Contract Work Practices
- Knowledge of major PMC/EPC/EPCM Businesses and of Client business
- Preferably someone with legal background
- Knowledge of E and EPC, EPCm and PMC type projects
- Familiar with Multi-Office delivery
The ideal candidate must display a degree of flexibility and have a willingness to be stationed in Project Site.
