Roles & Responsibilities:
· Sorting and distribution of incoming mails and parcels.
· Manage the front office, including receptionist duties and managing the facilities.
· Ensure the office and common areas are well-maintained and in good working order.
· Manage all office supplies, including but not limited to coordinate the ordering and stocking of pantry food items and office stationery for multiple office locations.
· Plan, organise and execute employee engagement events, eg, monthly birthday celebration, Christmas party, etc.
· Involved in co-ordination of any company planned activities, eg, Townhall meetings.
· Support staff in hotel booking and air ticket matters, dealing directly with the approved travel agency.
· Support our overseas expatriates in accommodation matters.
· Updating of events into sharepoint regularly.
· Raise purchase requisitions, verify invoices relating to own purchases and pass to finance to process.
· Overseeing renovation projects, when required
· Manage office equipment and co-ordination of all office maintenance activities.
· Any other ad-hoc work as assigned.
Requirements:
- Min 2 years related working experience
- Experience in facilities management / travel arrangement would be an advantage
- Able to start work within short notice
