Essential Duties and Responsibilities:
Recruitment
- Job posting on job portal and other channels
- Candidate search in the open market
- Work with recruitment agencies on candidate sourcing and selection
- Create database of candidates of both potential and interviewed candidates
- Screen, interview and select the right candidates for all non-managerial positions including both office and production roles
- Prepare salary proposal for review and approval before making an offer
- Conduct reference check for direct hires or ensure all reference checks are duly completed by recruitment agencies before an offer is made
New Employee Administration and On-Boarding
- Prepare all necessary on-boarding process for new employees which includes work pass application (if required), prepare and meet new joiners to sign the employment contract and documentations and uniform arrangement etc
- Prepare necessary documentation all employees
- Register all new employees thumbprint and onto HR system
- Conduct on-boarding to all new employees on HR policies and procedures and introduction to K.P.P. Packaging
- Timely follow-up on probation due date and inform department manager at least 1 month before the probation is due with the necessary documentation to complete for review
Leaver Administration
- Prepare letter of acceptance, check leave records in HR; to ensure the right leave balance to be paid out to the staff
- Conduct exit interview with all the employees where appropriate
- Ensure exit checklist is completed on the last work
- Ensure all employees has exit documents and process completed (Eg: Singapore PR to sign ‘undertaking letter’ for tax clearance by self, all work pass to be cancelled on/around the official last day of the leaver etc)
Payroll Administration
- Handle the entire payroll process with internal stakeholders
- Co-ordinate with payroll vendor to maintain HR/payroll system
Benefit Administration
- Insurance and Medical administration including registration for new employees, remove leavers etc
Employee Relations
- Support and work with department managers on employee relations and staffing matters
- Lead and co-ordinate employee activities and/or employee related events (Inclusive but not limited to Annual Dinner, Chinese New Year)
- Prepare and send gifts to employees on major festive of the year (Eg: Chinese New year red packet for all employees, Chinese new year and Festive goodies etc)
Reports
- Prepare all necessary reports on a monthly, quarterly or needed basis
- Monthly review of leave records to ensure no leave issues to be missed out (Eg: overtaken leave, unpaid leave etc
HR Administration
- Maintain all relevant documents and update when necessary
- Maintain employee profile for all employees and duly remove leavers’ employee profile and transfer the documents to archive
- Renew foreign employees’ work pass on a timely manner (1-2 weeks before expiry)
- Generate HR letters and documents where needed
- Any other HR administration where needed
Qualifications:
- Minimum 3 - 5 years relevant experience in HR from manufacturing industry is preferred
- Degree holder in HR or related disciplines
Profile:
- Proficient in Microsoft Office
- Ability to multi-task in a fast-paced environment
- Able to work with minimal supervision to meet deadlines
- Good knowledge in HR practices in Singapore
- Good understanding of Employment Law and Payroll practices in Singapore
- Uphold Confidentiality as a HR Professional
- Proficient in communication skills, with ability to communicate with employees of
- all levels
- Good time management and good organization skills
- Responsible, proactive and positive attitude
