About MTFA
The Muslimin Trust Fund Association (MTFA) is a charity committed to supporting the underprivileged in our community through a myriad of services, including but not limited to offering shelter to orphans and youths at risk, facilitating subsidized medical treatments, and administering financial aid through various programs.
Guided by our principle of "Towards a sincere pursuit of Ihsan", we aim to continuously create positive impacts within the communities we serve.
Job Summary: We are seeking a highly experienced and motivated HR & Admin Manager to lead and oversee all human resources and administrative functions for the Muslimin Trust Fund Association (MTFA) and its subsidiaries. This leadership role demands a strategic thinker with a proven track record in HR management, administration, and a passion for fostering a positive and productive work environment.
DUTIES AND RESPONSIBILITIES:
HR & Admin Leadership:
- Provide strategic direction and leadership for the entire HR function, ensuring all HR practices and policies align with MTFA's mission and objectives.
- Conduct performance reviews for the HR and Admin team members, setting clear goals and expectations.
- Provide strong leadership, coaching, and development opportunities for the HR and Admin team members.
HR Management:
Recruitment and Staffing
- Develop and implement recruitment strategies to attract qualified candidates.
- Oversee the recruitment process, including job postings, resume screening, interviewing, and selection.
- Oversee onboarding and orientation processes for new hires.
- Apply for Employment Passes, S Passes and other related passes as and when required, and ensure that we plan ahead to keep within our Pass quota.
- Manage and administer portals such as the Info-tech portal, charities portal, MOM EPOL, WPOL, OFWAS, ECRM, Corpass etc
Employee Relations & Retention:
- Develop and implement strategies to cultivate a positive work environment, promote employee engagement, and minimise staff turnover.
- Foster a positive work environment through effective employee relations programs.
- Effectively address and resolve employee relations issues, grievances, and disciplinary matters with fairness and discretion.
HR Policies and Compliance:
- Maintain compliance with all relevant labor laws, regulations, and safety standards
- Develop, implement, and maintain HR policies and procedures.
- Ensure compliance with labor laws, regulations, and company policies.
- Stay updated on HR trends and best practices.
- Prepare and submit HR reports to senior management and the Board of Directors.
Performance Management:
- Develop and implement performance appraisal systems and processes.
- Provide guidance and support to managers on performance management and improvement plans.
- Ensure timely and constructive feedback to employees.
Training and Development:
- Identify training needs and develop training programs to enhance employee skills and performance.
- Coordinate and deliver training sessions, workshops, and development initiatives.
- Monitor and evaluate the effectiveness of training programs.
Compensation and Benefits:
- Administer and manage employee compensation and benefits programs.
- Ensure compliance with legal requirements and company policies.
- Conduct market research to maintain competitive compensation packages.
Administrative Management:
Office Administration
- Lead and manage the administrative team, ensuring efficient operations for budgeting, inventory management, meetings, reports, and corporate governance processes.
- Oversee the daily operations of the office, including answering calls from general hotline and attending to walk-in donors.
- Ensure a safe, clean, and efficient working environment.
Records & Documentation:
- Prepare and submit required reports and documentation to regulatory authorities.
Qualifications & Skills
- Bachelor's degree in Human Resources Management, Business Administration, or a related field.
- Minimum 5 years of experience in a senior HR management role.
- Proven track record of success in developing and implementing HR strategies and programs.
- In-depth knowledge of HR best practices and employment laws
- Strong understanding of employment law and compliance requirements.
- Excellent communication, interpersonal, and negotiation skills.
- Proficient in MS Office Suite and HR Management System PayBoy preferred but not mandatory.
- Ability to manage multiple priorities and deadlines effectively.
- Able to work in a fast paced environment.
This is a pivotal leadership role within MTFA. The ideal candidate will be a passionate and results-oriented individual with a strategic mindset and the ability to build a strong, cohesive HR and Admin team.
