Overview:
We will be seeking for highly organized and motivated Departmental Assistants to support the daily operations of our various department (Eg. HR, Finance, Operations, Sales & Marketing etc.) for our clients. The successful candidate will be responsible for providing administrative support, managing schedules, and ensuring smooth departmental operations.
Responsibilities:
- Provide administrative support to the specific department team.
- Assist in organizing and scheduling meetings and appointments.
- Prepare and distribute internal communications, such as memos and emails.
- Maintain and update department records, databases, and filing systems.
- Coordinate department projects and ensure deadlines are met.
- Handle department correspondence, including phone calls, emails, and mail
- Manage and order office supplies for the department.
- Assist with the preparation of reports, presentations, and data analysis.
- Support department-specific tasks as needed (e.g., HR: assist with recruitment processes, Finance: help with budgeting and financial reporting)
- Act as a point of contact for internal and external stakeholders
- Perform other related duties as assigned
Requirements:
- Proven experience as an Administrative or Departmental Assistant or in a similar role.
- Proficiency in MS Office and other related softwares.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Specific requirements for the department, if any, e.g., knowledge of HR processes, basic accounting skills, etc.
Qualifications:
- Minimally Diploma holder in a recognized instituition, specialized in Business Administration, Management, or a related fields
- Prior experience in [specific department, e.g., HR, Finance, Marketing]
How to Apply: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to [email protected]. Please include " Application for [Departmental]* Assistant" in the subject line of your email.
*Specific Department. Eg. HR, Finance etc.
