UWCSEA has a vacancy for a Project Manager (Board of Governors) to start from September 2024 (negotiable), supporting both our campuses. This is a full-time hybrid role, but we are open to considering candidates who prefer a part-time schedule. If you are interested in a part-time position, please indicate this preference in your cover letter.
The Project Manager (Board of Governors) works directly with the Chair of the Board, Governors & advisers, Independent Directors of the Foundation, as well as College leadership. The role requires general business, project management, and governance & compliance skills.
The role includes the following key aspects:
1. General business and management:
- Coordinating and managing Board projects including (i) recruiting governors & advisers, (ii) engaging with consultants on Board reviews and audits, (iii) preparing the College’s annual report for the Charities Commission and any Charity Awards applications
- Collating and circulating materials for meetings
- Maintaining relevant Board information and documents
2. Governance:
- Attending, minuting and following up for Board and Committee meetings.
- Advising the Board on governance matters based on best practice and the College’s documents
- Assisting in reviews of Board policies, terms of reference, constitution, and charter, etc.
- Maintaining awareness of Corporate Governance trends, including participating in professional training through the Singapore Institute of Directors and other entities
3. Compliance:
- Ensuring compliance with College’s governance and regulatory requirements
- Coordinating with College leadership on accreditation with various accrediting and audit bodies
- Liaising with the College’s Corporate Secretary (Vistra) and with various regulatory bodies
The Project Manager (Board of Governors) works across both Dover and East campuses, as meetings take place in both locations.
Main Responsibilities
- Collates and circulates committee and Board papers, including (i) liaising with the Board Chair, Committee Chairs and College management, (ii) assisting in drafting resolutions
- Attends Board and committee meetings, prepares minutes, tracks follow up actions and decisions
- Assists in and coordinates recruitment, appointment and induction of new committee and Board Governors
- Maintains Board database of attendance, membership, evaluations and other information for efficient Board operations and regulatory compliance
- Maintains Board and committee documents including managing Terms of Reference reviews
- Ensures and monitors regulatory compliance (CPE, MOM, ACRA, Charities Commission etc.)
- Liaises with and oversees third party Corporate Secretarial services to ensure regulatory compliance
Person Specifications
EDUCATIONAL QUALIFICATIONS AND EXPERIENCE
- Bachelor's Degree with between 3-5 years corporate experience
- Corporate management, project management, project secretariat, legal or paralegal background
- Experience scoping, organizing, and leading projects with diverse stakeholders
- Experience as an independent self-manager
SKILLS & QUALITIES
- Internationally-minded with an appreciation for the UWC mission and the identity of the college
- High level of professional maturity and discretion. Ability to manage confidential information and display judgment on “need to know” information
- Strong verbal and written communication skills
- Highly collaborative and able to work with a broad spectrum of stakeholders
- Strong organisational skills including for record keeping and compliance
- Able to work independently and proactively with a high attention to detail
- General interest in or familiarity with governance and Board activities; willing to learn about educational and charity regulatory requirements
- Proficient in Google and MS Office Suites
Application
The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.
