Task & Responsibilities:
- To carry out post trade contract activities and day-to-day execution of bulk physical contracts concluded by the Trading Team. This involves planning shipments to payment collection.
- Acknowledgment of nomination to buyer and sending it on to shipper ensuring shipper acceptance of nomination.
- Informing and coordinating with Trade Finance Team about all new bulk shipments where a purchase of warehoused goods that will be funded by banks are involved as TF Team needs to arrange releases.
- Close communication with our Thailand Operations Team for bulk shipments with Thai origin as shipper communication will be handled by Thai Team for this.
- Ensure all information like Dem/Des, documentary instruction or LCs (if required) are in place before loading.
- Issuing documentary instructions to shipper for timely preparation of shipping documents and follow up on draft documents for checking.
- Creating shipment number in our in-house system, Suite
- Ensure all drafts are checked and confirmed by buyer and passing on to shipper. Follow up on scanned signed documents and original documents.
- Instructing / Appointing cargo surveyors at loading and discharging port(s).
- Create sale invoice and upload all shipping documents in Suite.
- Ensuring payments from buyers are made in time before shipments arrives at destination.
- Managing the payment of suppliers, freight invoices and any other costs.
- Preparation & maintenance of shipment files in in-house Suite and any hard copies if required.
- Arrange local or overseas courier to send out original documents.
- Updating/Extracting records of shipment plans and supplier call forward plans via excel or system database
- Join weekly execution calls with both London team and Thailand team.
Required Skills and Experience:
- Minimum Diploma holders
- Excellent written and verbal proficiency in English
- Experience in bulk shipment experience would be giving strong preference.
- Experience in RSA / SAOL / Sugar No. 11 rules and regulation and Incoterms would be helpful.
- Established in negotiating documents basis CAD, Bank Documentary Collection, and Documentary Letters of Credit.
- Experience in Letter of Credits negotiation and UCP, ISBP rules would be helpful.
- Fast learner and be able to work under pressure
- Ability to act with integrity when dealing with confidential matters
- Team player with strong work ethics and excellent communication & organisational skills
- Computer literate in Microsoft Word, Excel and Power Point
