We are looking for an Administrative Assistant who is experienced and well versed in office and IT administration including liaising with external stakeholders on office management and facilitating IT related supporting services.
Duties & Responsibilities:
Administration function
· Providing administrative and secretarial support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc.
· Providing documentation support (including filing and preparation of hearing bundles, submissions and affidavits)
· Liaise with service providers on maintenance and repair works at office and residences
· Scheduling of meetings/appointments
· Liaise with office building management on office facilities
· Maintain inventory lists, property database
· Procurement and administration of office equipment, supplies and services
· Processing of expenses
· Other general administrative duties
· Other matters/projects that the management may require assistance with from time to time
IT function
· Primary contact for IT support
· Procurement of local IT equipment
· Responsible for IT facilities in meeting room
· Primary contact for Wi-Fi network issues at office and Ambassador’s residence
· Software updates of laptops/PCs
· Manage power shutdown at the office
· Administration of broadband, phone and IT Software subscriptions
· Maintain inventory list for IT equipment and secured phones
Competencies:
· Graduate degree or Polytechnic Diploma in Business Administration or a related field but not a requirement.
· 1-3 years of experience in corporate management or past administrative roles is preferred
· Experience with working in a law firm environment is an advantage but not a requirement
· Proficient in Microsoft Excel, Word & PowerPoint
· Possesses an analytical mind and good problem solving skills
· Excellent organisational skills and multitasking skills, with the ability to prioritize tasks effectively.
· Team player, with strong interpersonal skills; good communication skills and contributes to a good work environment
Salary
We offer a competitive monthly salary based on your level of experience.
Applications
We invite motivated and high-performing team players who have the ability to thrive in a fast paced and challenging professional environment to submit their applications.
Please submit your CV and any other information you wish to share with us to [email protected].
By submitting your application, you consent that Helmsman LLC and Tang & Co (in association with Helmsman LLC) may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012 and the Personal Data (Privacy) Ordinance (Cap. 486).
