Assistant Facilities Manager - Hard Services
Work Dynamics - Integrated Facilities Management
Location: CBD
Desired skills and experience for this job:
- Experience in managing local and regional programs, projects, and initiatives ideally in real estate, facilities, and operations where the deliverables impact customers, operational teams and processes.
- Ability to work on multiple projects and initiatives at the same time.
- Relentless and tenacious drive to deliver results and achieve expected outcomes.
- Comfortable with working across multiple geographies and cultures, virtually, and onsite, in a highly dynamic organization.
- The candidate must be at ease with launching projects without much data, starting from a blank sheet of paper.
- Strong analytical capabilities, combining ability to dive deep into data and anecdotal feedback, analyze status quo and synthesize findings.
- Experience in driving change management plans aimed at setting up new services or profoundly transforming existing ones.
- Strong organizational skills and capacity to prioritize and escalate in a complex, fast paced environment.
- Hands on approach, show attention to detail and ownership.
- Proven track record of interaction with multiple stakeholders at all levels of the organization and establishing effective relationships.
- Great communication skills are a must, combined with ability to moderate large forums, facilitate dialog with stakeholders and clearly present outcomes.
What this job involves:
- In partnership with the Regional Facilities Manager, Senior Facilities Managers, Facilities Managers, Program Managers, and the client drive consistency and operational excellence in the regional Facilities Management program by organizing information, building and managing project plans, managing vendor relationships and communications.
- Own the organization, management and implementation of programmatic needs across all aspects of the regional facilities programs, spanning the hard services and soft services programs spectrums.
- Communicate via multiple channels with Senior Facility Managers, Facilities Managers, Program Managers, the client and other leaders to build and sustain strong partnerships to operate in a matrix driven environment.
- Lead, attend, coordinate, organize content and presentations for team meetings at various frequencies including weekly, monthly, and quarterly.
- Draft and deliver internal and external communications.
- Use tools such as Corrigo, Visio, Smartsheet, Quip, and Microsoft Office to build appropriate tools, or reports to support operational deliverables, and other projects.
- Assist in the development and management of local and sub-regional program or project budgets.
- Work across the region to solve customer requests and challenges.
- Lead and work on special projects either self-directed or in collaboration with the broader regional IFM team or the client team.
- Comply with all company and regional policies for both JLL and the client.
